Executive Administrative Assistant – Construction Industry
- Location: Jacksonville, Florida
- Job #: 5204
- Job Type: Permanent
- Category: Staffing
Executive Administrative Assistant
- Construction Industry -
(AEC Industry)
Position Summary:
We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level support to our executive team in a fast-paced construction environment. The ideal candidate will be detail-oriented, resourceful, and capable of handling a wide range of administrative and executive support tasks with minimal supervision. This role is critical in ensuring smooth day-to-day operations and supporting strategic initiatives.
Reports To: Chief Executive Officer
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Key Responsibilities:
Qualifications:
Skills:
- Construction Industry -
(AEC Industry)
Position Summary:
We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level support to our executive team in a fast-paced construction environment. The ideal candidate will be detail-oriented, resourceful, and capable of handling a wide range of administrative and executive support tasks with minimal supervision. This role is critical in ensuring smooth day-to-day operations and supporting strategic initiatives.
Reports To: Chief Executive Officer
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Key Responsibilities:
- Provide comprehensive administrative support to executives, including calendar management, travel arrangements, expense reporting, and correspondence.
- Schedule and coordinate meetings, conferences, site visits, and presentations across multiple departments and external stakeholders.
- Prepare reports, proposals, presentations, and other documents using industry-specific terminology and formatting.
- Track project timelines, milestones, and deadlines; assist in ensuring compliance with contract requirements and project schedules.
- Pull permits and other documentation needed in a timely manner.
- Act as a liaison between executives, project managers, vendors, subcontractors, and clients.
- Maintain confidential records and filing systems, both digital and physical.
- Assist with office management duties, such as ordering supplies, coordinating maintenance, and managing service providers.
- Help ensure compliance with construction safety documentation and licensing requirements.
- Monitor and prioritize incoming communications, ensuring timely and appropriate responses.
Qualifications:
- Education: Associate’s or Bachelor’s degree preferred.
- Experience: 3–5+ years of experience as an executive or senior administrative assistant, preferably in the construction industry.
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of project management software is a strong plus.
- Excellent written and verbal communication skills.
- Strong time management and multitasking abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Familiarity with construction terminology, documents (RFI, submittals, change orders), and scheduling practices is desirable.
This job was listed by:
Sam Ingham
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