Executive Assistant

Location: Coral Gables, FL | Workplace: On-site | Industry: Private Office Management | Employment Type: Direct Hire | Commitment: Full-Time

Company & Role Highlights

• Provide essential administrative and operational assistance to top-tier leadership.
• Integral position demanding strong judgment, discretion, and proactive resolution of issues.
• Join a collaborative team environment valuing trust, confidentiality, and excellent judgment.

Job Summary

This position involves delivering comprehensive administrative and operational support to senior executives, enabling their focus on strategic objectives. The role requires meticulous attention to detail, managing intricate schedules, liaising with various stakeholders, and safeguarding sensitive information. This individual will be a trusted partner, anticipating needs and streamlining processes for efficient executive function.

Job Duties

• Manage complex executive calendars, including scheduling and conflict resolution.
• Coordinate comprehensive domestic and international travel logistics.
• Plan and execute various meetings and corporate events with detailed logistics.
• Draft and refine professional communications, reports, and presentations.
• Serve as a primary point of contact, ensuring professional stakeholder engagement.
• Track critical action items and follow up to ensure executive initiatives are met.

Job Requirements

• Over 8 years of executive administrative support experience, including senior-level principal assistance.
• Demonstrated discretion and integrity in managing highly confidential information.
• Exceptional organizational and project management capabilities for multiple tasks.
• Proficiency in modern office productivity software and excellent communication skills.