Administrative Assistant

Administrative Assistant

Location: Ponte Vedra Beach, FL | Workplace: On-site | Industry: Medical Patient Advocacy and Philanthropy | Employment Type: Direct Hire | Commitment: Full-Time

Company & Role Highlights

• Support a mission-driven organization providing specialized navigation for patients and families.
• Assist executive leadership across multiple philanthropic and investment entities.
• Join a compassionate, team-oriented environment focused on healthcare advocacy.

Job Summary

The selected candidate will provide essential clerical and operational support for a specialized medical navigation non-profit and its associated foundation. This role involves managing daily office functions, coordinating donor data, and serving as a primary point of contact for stakeholders. The position requires a professional capable of maintaining high confidentiality while ensuring smooth organizational logistics in a collaborative environment.

Job Duties

• Direct incoming communications and manage the primary telephone system for the organization.
• Facilitate office logistics including mail, facility maintenance, and supply inventory management.
• Perform data entry and generate detailed financial reports for executive leadership.
• Coordinate complex travel arrangements and provide administrative support for organizational leadership.
• Execute digital and physical outreach campaigns using established donor database systems.
• Conduct routine inventory of marketing assets and perform scheduled research tasks.

Job Requirements

• Minimum of two years in a professional administrative capacity.
• Associate degree or higher educational attainment.
• Mastery of Microsoft Office 365, Teams, and Adobe software suites.
• Superior organizational abilities with high attention to detail.

Preferences

• Prior experience using Salesforce platform